ROOM INSPECTIONS AND RESPONSIBILITIES

When you move in, you will complete a pre-occupancy inspection to record the condition of your room. Typically, each room is inspected twice each year by Facilities Operations staff to assess and bill for damages. Inspections will be conducted at the beginning and end of each academic year to establish the basis for assessing damages. All College residential facilities will be inspected at least once per semester for the purpose of damage assessment. The right is reserved for College authorities to enter any room at any time for the purpose of inspection  or repair. Filling out complete and accurate records by residents at time of move-in will facilitate appropriate billing and you could avoid being fined for damages that you do not create. In addition, routine safety inspections are conducted between semesters. Students are subject to disciplinary actions and/or fines for violations in view during any room inspection or repair call.

Students are responsible for all activities within their residence including policy violations, damages, and other restrictions stated in this contract.  The inspection sheet shows what the fines can be if you damage your room in any way. Make note of any and all holes, spots, damages etc. when you fill out the check-in sheet.  All furniture is to remain in your room at all times.  If we do an inspection and pieces of furniture are missing you will be fined.  Please use Command Strips or Fun Tack to hang items.  You are NOT permitted to use nails, duct tape, two sided tape, pins, tacks, etc. in walls.  The fines are $75.00 per wall if we see you using any of these items. It is expected that rooms will be in the same condition at the end of the occupancy period as when first occupied. All personal belongings must be removed from rooms. Trash must be removed and placed in containers provided by the College. All College-owned furniture and furnishings must be present in the room and properly assembled. Any personal items left in a room will be discarded 24 hours following the last scheduled examination. Should a room require more than the normal amount of cleaning by the College when occupants move out, a fine may be imposed and a bill for the additional time will be charged directly to the student or students involved. Any damages not claimed by individual residents will be divided equally among all residents of the room.

LOSS OR DAMAGE

The College does not carry insurance covering personal property and is not liable for losses, or damages occurring to personally-owned property, furniture, or equipment from any cause whatsoever. The College shall assume no liability for theft, destruction, or loss of money, valuables, or other personal property belonging to, or in the custody of, the resident from any cause whatsoever, whether such loss occurs in the resident’s room, storage areas, or public areas. Therefore, students are encouraged to obtain renter’s insurance to cover their personal property.

CONDITIONS OF OCCUPANCY

The following regulations have been instituted by the College to insure that the rights and welfare of all students will be protected. Violations of these regulations may result in disciplinary action consistent with the Statement On Rights and Responsibilities of Students and the Code of Conduct, both of which are outlined in the Student Handbook. All of the regulations listed below apply to the residents and visitors of all College owned or operated residences, including College-owned or operated fraternity and sorority houses, and off-campus apartments.

CARE OF ROOMS

Students are expected to keep their rooms clean and in order and to cooperate in maintaining the lounges, corridors, and common areas in satisfactory condition. Waterbeds are not permitted. Furniture lofts or partitions may not be built in.

COOKING OF MEALS

Cooking of meals is not permitted in student rooms. This practice is a fire hazard and a health hazard and jeopardizes the safety of all students within the residence hall. This is also a violation of City Code. Appropriate cooking areas exist in all halls. Students are expected to monitor food as it is being cooked.

ELECTRICAL APPLIANCES

No appliances containing open heating elements may be used in student rooms as they pose distinct fire hazards and overload existing electrical circuits. Prohibited appliances include: hot plates, heaters, and toaster ovens. Compact, personal-sized refrigerators (no larger than 6 cubic feet in capacity) are permitted. Microwave ovens (other  than units available through the College-designated Rental Program) are not permitted in student rooms. Watson Courts, Grossman House, and Fisher Suite units may be furnished with personal kitchen appliances (coffee maker, toaster) in the kitchen area with the exception of microwaves (unless part of the College approved rental program). Window air conditioners are not permitted in College residences without approval from the College Physician. Air Conditioners must be installed and removed by the Facilities Operations staff. Personal electronic equipment (e.g. computers, stereos, televisions, etc.) is permitted, provided it is operated with the proper regard for quiet hours and does not disturb other residents. Speakers must not be placed in or near an open window.

FIRE SAFETY AND EQUIPMENT

Fire equipment is to be used only as necessary in case of fire; its use or misuse must be reported to Residence Life staff immediately so that it may be restored to useful condition without delay. Anyone identified as responsible for tampering with or theft of any College-owned Fire Extinguisher or other fire apparatus in any College-owned residence will be subject to a $300 fine and severe disciplinary action. If a person or persons responsible for tampering with fire equipment are not apprehended, the students living on the floor, wing, or section of the residence hall will be billed $300 on a per capita basis. Decorations, personal items, or furniture must never hinder exit from a room or the building. Personal items or bedroom furniture in the hallway, lounge, stairwell, common area, or other means of egress is subject to removal. Students will be liable for furniture replacement costs and may be subject to disciplinary action. Students are expected to leave the building for all fire alarms and drills. Lack of cooperation during fire drills or alarms will result in disciplinary action. Students must not decorate their rooms with combustible materials (paneling, combustible fabrics, etc.). Fiberglass or other fire-resistant hangings are acceptable if hung from picture molding. No items may be affixed to, installed in or suspended from the ceiling, sprinkler head, or other fire safety equipment in any student room or other residence hall space. Fabric decorations may only cover a maximum of 50% of one wall in any student room. Posters may only cover a maximum of 50% of the wall space in any student room.

FOOD STORAGE

Food may be stored in student room only if it is stored in appropriate containers. Food and drinks may not be stored on exterior windowsills. No dishes or silverware may be taken from the dining facilities to student rooms.

GENERAL PROVISION

The College reserves the right to change these regulations or make rules as it deems necessary for the protection of property and/or the general welfare of the residents. Students are expected to abide by statements in the College Housing Contract, the Code of Conduct, and the Statement of Student Rights and Responsibilities.

GUESTS

A resident who is not regularly assigned to a particular residence hall room may not be lodged in that room for more than a brief stay. The consent of other occupants of the room and apartment/suite is always required. Student residents who wish to have a guest who is not a currently enrolled Lafayette College student for more than three nights or repeatedly (more than twice in one term) must register their guest directly with Public Safety. The College reserves the right to prohibit overnight guests when issues of security are involved. The host student is responsible for the conduct of his/her student and non/student guests, including damages caused by them. Overnight guests must be at least 16 years old.

HAZARDOUS MATERIALS

Firearms, air guns,weapons of any other kind, and other hazardous items, including ammunition, firecrackers, gun powder, and chemicals are strictly prohibited and, if found, will be confiscated and the owner subject to severe disciplinary action by the College. Possession of burning or previously burned candles, incense, or kerosene lamps for any purpose is strictly prohibited. Lamps or light fixtures may not use halogen bulbs.

KEYS

Residence hall keys are not to be duplicated except by the College locksmith. When keys are reported lost or stolen, a charge will be assessed for a lock change and key replacement. A charge will be assessed if keys are not returned when a student vacates his/her residence. A separate charge is also assessed for electronic access tag replacement. Keys and access tags are issued.

GENERAL PROVISION

The College reserves the right to change these regulations or make rules as it deems necessary for the protection of property and/or the general welfare of the residents. Students are expected to abide by statements in the College Housing Contract, the Code of Conduct, and the Statement of Student Rights and Responsibilities.

ROOFS AND LEDGES

Students are not permitted on residence hall or apartment roofs or ledges.

ROOM DECORATIONS

We recommend using a 3-M Command Strips for hanging items on walls, when removed properly they will not damage the surfaces. Decals, pictures, posters, stickers, labels, etc., which are fastened to walls, doors, woodwork, and ceilings must be removed without damage to paint or finished surfaces of the room. Pictures, decorations,etc., should be hung from the picture moldings or attached in a method that does not damage the walls. Double-faced tape, scotch tape, and masking tape and duct tape will damage walls, causing possible assessment for damage/fine. The use of nails, tacks or screws is forbidden. Writing instruments must not be used on any building surface. Posters, flags, or other decorations hung in a student’s window and/or visible from outside of the residence hall and that may be obscene in nature or disruptive to the College community are not permitted.

VANDALISM

The actual or attempted destruction or vandalism of property belonging to the College, another individual, or public or private entities is subject to disciplinary action.

MOVING FURNITURE

All College supplied furniture must remain in student rooms. Lounge furniture is for use by all residents and may not be removed or relocated. Unauthorized removal of furniture will be considered theft of college property and students will be disciplined and fined for such behavior. No College residence hall furniture or upholstered furniture is permitted for use outside the building or on College grounds.

MAINTENANCE AND CUSTODIAL SERVICES

Facilities Operations is responsible for maintenance in all college-owned residential facilities. During periods of occupancy, Facilities Operations custodians clean residence hall common bathrooms, kitchens, and common areas. You and your roommate are responsible for cleaning your individual bedroom (and suite/apartment bathroom and common areas).  Residence Life staff members act as liaisons to Facilities Operations to assist students in getting maintenance problems resolved.

TRASH/RECYCLING

Each floor contains a central trash can and recycling container. Custodians empty hallway trash and recycling containers. You are encouraged to take your room trash directly to the exterior dumpster located near your building.